Committee on Courses of Instruction Handbook Part 3

3. Variances
3.1 Instructors of Record | 3.2 Final Examinations | 3.3 Grades | 3.4 American Cultures Breadth Requirement | 3.5 Degrees
 

3.1 Instructors of Record
3.1.1 Guidelines for Instructors of Record for Lower Division Courses | 3.1.2 Guidelines for Acting Instructor-Graduate Students | 3.1.3 Submitting Requests for AI-GS Approval | 3.1.4 Guidelines for Instructors in "XB" Courses | 3.1.5 Instructional Title Codes | 3.1.6 SR 750 Related to Instructors | 3.1.7 BR A250 Related to Instructors | 3.1.8 Regulations Related to Instructors of University Extension Courses

According to Academic Senate Regulation 750.A, “Only regularly appointed officers of instruction holding appropriate instructional titles may have substantial responsibility for the content and conduct of courses which are approved by the Academic Senate.”

On the Berkeley campus, officers of instruction who have responsibility for the content and conduct of a course are commonly known as “instructors of record.” One or more instructors of record are assigned to each course being taught. All instructors of record must be faculty members, or approved by the Committee on Courses of Instruction to be an instructor of record, and are individually responsible for submitting final grades to the Office of the Registrar by the specified deadline.

In this and the following sections, “instructor of record” and “instructor” are used synonymously.

3.1.1 Guidelines for Instructors of Record for Lower Division Courses (numbered 1-99)

Historically, campus practice has been that a graduate student instructor (GSI) teaches under the supervision of a faculty member, and the faculty member is the instructor of record. Even in cases where the GSI creates and maintains records of student performance as a part of teaching duties, the faculty member remains the instructor of record.

COCI reaffirms this established precedent as part of official Committee approval procedure. In a lower division course, a graduate student may not be the instructor of record and may serve only as a GSI who teaches under the supervision of the instructor of record (i.e., the designated faculty member responsible for the course).

GSIs are not the same as graduate students who have been appointed as Acting Instructor-Graduate Students[1] (AI-GS) in upper-division courses.

3.1.2 Guidelines for Acting Instructor-Graduate Students (last updated 03/15/13)

COCI will approve the appointment of graduate students as Acting Instructor-Graduate Students (AI-GS) only for upper division undergraduate courses (numbered 100-199) and only under the following circumstances and conditions:

Circumstances
Requests to appoint a graduate student as an AI-GS for an upper division course must be justified by at least one of the following circumstances:

  1. the appointment is being sought in order to fill an unexpected vacancy (e.g., sudden faculty illness or leave); or
  2. the appointment is being sought in order to present a course on a topic that is within the department’s intellectual area but for which it has, in the term in question, no appropriate faculty member (in this circumstance the department should assure the Committee that it will, in the future, seek to have the course taught by an appropriate faculty specialist); or
  3. the appointment is being sought because:
  1. staffing the course entirely with faculty members would seriously deplete the department’s other course offerings; and
  2. students working on dissertations are specially suited to teach such a course; for example, a research methods course.

In all three circumstances above, COCI’s approval is effective for a limited period, usually one term.

Conditions
In order for a graduate student to be approved as an AI-GS under one of the preceding circumstances, the graduate student must:

  1. be advanced to candidacy;
  2. have demonstrated ability as a teacher whose expertise is appropriate to the course, with at least two years of university- or college-level teaching experience;
  3. be recommended to the Committee by the department chair (or designate) and the Associate Dean of the Graduate Division (or designate); and
  4. comply with all criteria established by the Graduate Council (e.g., students must be currently enrolled at UC Berkeley and must have demonstrated English language proficiency[2]). For Summer Sessions, students must be enrolled the spring semester immediately before or the fall semester immediately after the summer term in question.

3.1.3 Submitting Requests for Acting Instructor-Graduate Student Approval

Acting Instructor-Graduate Student variance requests must be submitted to Graduate Division, which will forward the requests to COCI.

Requests for COCI approval of an AI-GS appointment should always include the following items:

  1. The graduate student’s most recent curriculum vitae;
  2. A letter from the department chair (or dean) that explains why the department needs to have a graduate student teach the course (see Circumstances above) as well as the student’s particular qualifications to teach the course (see Condition 2 above);
  3. Current documentation (such as teaching evaluations from the last two semesters the student taught or letters of recommendation) that speak to the student’s experience and ability as a college-level instructor; and
  4. Documentation that an appropriate faculty member (from the department making the request) has reviewed and approved the syllabus that the student intends to use for the course. Whenever possible, a current copy of the syllabus should be included.

Requests are to be submitted to the Associate Dean of the Graduate Division for endorsement before being forwarded to COCI for final review and approval. Please contact the Graduate Appointments Office for more information at gradappt@berkeley.edu or 642-7101.

For the Fall and Spring terms, COCI must receive AI-GS requests no later than two weeks prior to the first day of instruction in the term for which approval is being requested. Except in highly unusual circumstances, submissions received after the start of instruction will not be accepted. AI-GS requests for summer terms must be submitted for COCI review by April 24.

Please note that COCI must receive requests from the Graduate Division before these deadlines. Therefore, requests should be submitted to the Graduate Appointments Office well in advance in order to allow time for processing and review by the Associate Dean.

3.1.4 Guidelines for Instructors in "XB" Courses (last revised 08/20/10)

According to Academic Senate Regulation 800.A: “All members of the University Extension staff . . . shall be members of University departments in which instruction is offered, or . . . shall be endorsed by the Committee on Courses of Instruction concerned . . .”

COCI prefers that “XB” instructors (for both upper and lower division courses) be Berkeley faculty members.

However, if an appropriate faculty member is not available, instructors appointed to teach “XB” courses should hold a doctoral degree.

“XB” Course Instructors Not Holding Doctoral Degrees
Persons who do not hold doctoral degrees will be approved as instructors for “XB” courses only under the following circumstances and conditions:

Circumstances
Requests for approval of an individual who does not hold a doctoral degree as instructor for an “XB” course must be justified by at least one of the following circumstances:

  1. The appointment is being sought in order to fill an unexpected vacancy (e.g., the sudden illness or leave of a regular instructor); or
  2. The appointment is being sought in order to present a course on a topic that is within a department’s intellectual area but for which it does not have an appropriate instructor during the semester in question (in this circumstance, the department should assure the Committee that it will, in the future, seek to have the course taught by either a regular faculty member or an instructor who holds a doctoral degree); or
  3. Staffing the course entirely with faculty members or instructors who hold doctoral degrees would seriously deplete a department’s other course offerings; or
  4. The proposed instructor possesses substantial professional and/or field experience that will, in lieu of possessing a doctoral degree, serve the best interest of the students.

In all four circumstances, appointments approved by the Committee on Courses of Instruction will be effective for a limited time only, usually one term.

Conditions
In order for an individual to be approved under one of the preceding circumstances, the proposed instructor must:

  1. Hold an advanced degree (e.g., Master’s or equivalent)[3] or be a graduate student who has been advanced to candidacy;
  2. Have demonstrated ability as a teacher whose expertise is appropriate to the course, with at least two years of university- or college-level teaching experience and a verifiable proficiency in the English language as established by the Dean of Extension[4]; and
  3. Be recommended to the Committee by both the department chair (or designate) and the Dean of Extension.

Additionally, COCI requires documentation that the course syllabus has been reviewed and approved by a Senate faculty member in the department making the request (usually the department chair).

Submission
Requests for instructor approvals must be submitted to UC Berkeley Extension, which will forward the requests to COCI.

COCI must receive requests no later than two weeks prior to the first day of instruction in the term for which approval is being requested. With few exceptions, submissions received after this date will not be accepted. Failure to secure timely COCI approval for an instructor could result in cancellation of the course and/or the Office of the Registrar not awarding credit to students enrolled in the course. Please note that the two-week deadline is the date by which COCI must receive requests. Requests should be submitted to Extension well in advance to allow time for processing and review.

All instructor approval requests must include:

  1. UC Extension’s cover sheet with required signatures
  2. Syllabus (endorsed by a Senate faculty member from the department)
  3. Instructor biography (or biography forms)
  4. Three letters of reference (or reference forms) (This requirement is waived if the proposed instructor holds a current academic appointment at UC Berkeley.)

COCI will not consider requests that do not contain all these materials.

3.1.5 Instructional Title Codes

For questions concerning instructional title codes, please contact the Academic Personnel Office at appolicy@berkeley.edu or visit http://apo.chance.berkeley.edu.

3.1.6 Regulation of the Academic Senate Related to Instructors

750. Persons in Charge of Courses

  1. Only regularly appointed officers of instruction holding appropriate instructional titles may have substantial responsibility for the content and conduct of courses which are approved by the Academic Senate.
  2. Professors, professors in residence, professors of clinical ____ (e.g., medicine) and adjunct professors of any rank, instructors, instructors in residence and adjunct instructors, and lecturers may give courses of any grade. Persons holding other instructional titles may teach lower division courses only, unless individually authorized to teach courses of higher grade by the appropriate Committee on Courses or Graduate Council. If a course is given in sections by several instructors, each instructor shall hold the required instructional title. (EC 15 Apr 74)
  3. Announcements of special study courses in which individual students work under the direction of various members of a department may state that presentation is by the staff, but a member of the department shall be designated as the instructor in charge.
  4. Only persons approved by the appropriate administrative officer, with the concurrence of the committee on courses concerned, may assist in instruction in courses authorized by the Academic Senate.
  5. No student may serve as a reader or assistant in a course in which the student is enrolled. (Am 16 Mar 70; Am 15 Jun 77)

3.1.7 Regulation of the Berkeley Division Related to Instructors

A250. Assignment of Officers of Instruction

It is the responsibility of the Chair of each Department (or equivalent), subject only to the authority of the Division, to authorize and supervise courses of instruction and curricula, to insure that only regularly appointed officers of instruction holding appropriate instructional titles may have substantial responsibility for the content and conduct of approved courses, and to insure that the use of guest lecturers and resource personnel shall proceed in accordance with this requirement.

3.1.8 Regulation of the Academic Senate Related to Instructors of University Extension Courses

800. University Extension: Persons in Charge of Courses

  1. All members of the University Extension staff who offer courses that are announced as yielding credit toward an academic degree or a professional credential or certificate shall be members of University departments in which instruction is offered, or in the case of lower division, "100" series upper division, and "200" series graduate courses bearing the prefixes "X," "XB," "XSF," etc., shall be endorsed by the Committee on Courses of Instruction concerned (or other committee having jurisdiction over corresponding regular courses) acting in consultation with the departments in question, and in the case of "X300" and "X400" series graduate professional courses, must be approved (1) by the department or school or college and (2) in accordance with requirements established by the Committee on Courses of Instruction of the Division of the Academic Senate on the campus where the courses received departmental approval. [See LR 10.65]
  2. All members of the University Extension teaching staff who offer courses with the prefix "XCal" shall be approved by the University-wide Committee on University Extension, acting in concurrence with the department most directly concerned.
  3. 1. Courses in which both resident and Extension students are enrolled and in which resident students receive grade-point and degree credit are defined as concurrent courses. Concurrent courses shall be offered and supervised by appropriate University departments. Instructors in such courses shall be governed by SR 750(B). (Am 7 Mar 79)
    2. Resident students may be admitted to Extension courses only as specified in SR 812.

3.2 Final Examinations 
3.2.1. Changing Final Exam Group

3.2.1 Changing the Final Exam Group (last updated 10/11/11)

Instructors are expected to hold final exams for their courses at the regular date and time published in the Final Exam Schedule. Under exceptional circumstances, a change to the final exam group for a course may be requested. To maintain fairness and consistency across campus, COCI will only approve requests for exam group changes under exceptional circumstances and the instructor is required to explain the reason for the request. Note that accommodation of individual students or small groups of students with religious or other conflicts does not require COCI approval. If a graduate course has a final exam, COCI does not need to approve any changes to the final exam schedule, but the department should notify Classroom Scheduling at osoc@berkeley.edu (see section 2.1.3).

If an instructor feels his or her course falls within the category of exceptional circumstances and wishes to request a change of exam group for a particular semester, then a Petition for Final Exam Group Change should be submitted to COCI. The petition is available at http://academic-senate.berkeley.edu/committees/coci. COCI should receive petitions at least two weeks before the beginning of instruction for the affected course. If the petition is received too late to review before instruction begins, COCI may still grant approval; however, the instructor will be required to hold the final exam at the originally scheduled exam group time as well as at the new exam group time. COCI will not consider petitions received after the fifth week of instruction. In addition, the Office of the Registrar’s classroom scheduling staff must confirm that space is available for the requested exam group. This should be indicated on the petition form.

3.3 Grades
3.3.1 Procedures for Grade Appeals Based on the Alleged Use of Non-Academic Criteria | 3.3.2 Changing Grades | 3.3.3 Incomplete (I) Grades | 3.3.4 In Progress (IP) Grading in Sequence Courses | 3.3.5 Duplication of Credit by an Independent Study Course | 3.3.6 SR 780B Related to Grades | 3.3.7 BR A201, A202, A203, A204, A207 Related to Grades

3.3.1 Procedures for Grade Appeals Based on the Alleged Use of Non-Academic Criteria (Approved 10/26/01; last revised 4/03/09)
3.3.1.1 General Comments | 3.3.1.2 Informal Resolution of Contested Grades | 3.3.1.3 Formal Grievance Process

3.3.1.1 General Comments

Initial jurisdiction over grade grievances lies within academic departments, which make recommendations to the Committee on Courses of Instruction (COCI), which determines the final resolution. COCI considers grades to be a matter of academic judgment and subject to challenge only on the basis of Berkeley Division Regulation A207.A. (Grade Appeals: Appeal Process), which states that the grounds for grievance are:

  • application of non-academic criteria, such as: considerations of race, politics, religion, sex, or other criteria not directly reflective of performance related to course requirements;
  • sexual harassment;
  • improper academic procedures that unfairly affect a student’s grade.[5]
COCI encourages students and departments to contact the student Ombudsperson, who can assist in mediating conflicts related to grade grievances. Should any disputes arise regarding the grade grievance process, COCI should be contacted for assistance.

3.3.1.2 Informal Resolution of Contested Grades

Students must first attempt to settle the matter informally. This should be done by discussing the issue with the instructor. Students may also contact the department chair and Ombudsperson, or another mutually acceptable third party who is uninvolved in the grade grievance process and can attempt to mediate the dispute informally.

If the grade grievance is resolved between a student and instructor, and results in a grade change, the department chair  (or equivalent) shall expeditiously transmit the case in writing to COCI. The department chair must provide a brief description of the circumstances involved in the case, and state and explain any assent or objection to the proposed grade change. COCI will treat proposals transmitted without explicit assent or objection as being uncontested by the department chair. In addition, COCI requires a written statement from the student consenting to the proposed change (e-mail is acceptable).

If COCI approves the proposed change, it will then instruct the Office of the Registrar to make the change in the student’s record. Once COCI has acted upon a proposed grade change, the Committee’s decision shall be communicated in writing to the student, instructor, and department chair.

If, and only if, these informal procedures have failed to settle the matter, and the one-year time limit (outlined below) has not expired, the student may initiate the following grievance process.

3.3.1.3 Formal Grievance Process (Last revised April 22, 2010)

A. Ad Hoc Grievance Committee

Each department (or other instructional unit) shall, through its normal procedures for appointing departmental officers, annually establish a standing grievance committee chair who is not the chair of the department. For each case, the grievance committee chair will appoint an ad hoc grievance committee composed of three faculty members[6] including the grievance committee chair, one other faculty member from the same unit,[7] one faculty member from a different unit; and two students in good standing who will be appointed by the student association(s) of the unit(s).[8] The original instructor cannot be a member of this committee; if the original instructor is the standing grievance committee chair, the department chair will appoint another faculty member to chair the ad hoc grievance committee. The grievance committee chair is a regular voting member of this committee.

In cases where multiple grievances are presented (e.g., more than one student grieving grades from the same course, or one student grieving grades from more than one course), a single ad hoc grievance committee may review the cases with the student’s (or students’) written consent (email is acceptable). Otherwise, each grievance must be reviewed by a separate ad hoc grievance committee.

B. Process

The student must initiate the formal grievance process within one calendar year of the last day of the semester in which the final grade for the course is posted.[9] [10] The formal process is initiated when the student submits the case in writing to the department chair. The case must specify the grounds on which the grade is being challenged. Only grounds consistent with those listed in Berkeley Division Regulation (BDR) A207 (see Section 3.3.1.1) can be considered relevant for purposes of challenging a grade. If relevant grounds are not specified, the formal grade grievance process cannot proceed. As stipulated by Berkeley Division Regulation A207, the formal grievance process at the departmental level must be completed within twenty (20) working days of receipt of the student’s formal grievance (if both parties are in residence and the University is in regular session,[11] excluding summer session).[12] The case must include the following:

  • a description of the basis for the grievance, including the grounds for grievance under BDR A207, and, if it exists, the original work in question;
  • a written response from the instructor;
  • a written rebuttal by both the student and instructor to the other’s position; if no rebuttal is presented, there must be documentation, either from the student and instructor or the ad hoc grievance committee, that ample opportunity for submitting one was provided.

The ad hoc grievance committee will meet to discuss all these materials. The student and instructor may present additional information in writing to the ad hoc grievance committee prior to the meeting or, at the option of the ad hoc grievance committee chair, in person to the ad hoc grievance committee, but neither party may be present while the other is appearing before the committee or while the committee is deliberating.

Upon the conclusion of its deliberations, the grievance committee chair will report its decision in writing, signed by the committee chair, along with any minority views, to the department chair, the student, and the instructor. The department chair will forward all relevant documents and notify COCI in writing of the recommendation within two weeks of receiving the report from the ad hoc grievance committee.

C. Ad Hoc Grievance Committee Remedies

The ad hoc grievance committee’s recommendations may include a change of letter grade or grading option (i.e., P/NP, S/U). Four of the committee’s five members must consent to the letter grade that is recommended (including the change of grade of D+ and below to a grade of P or the change of a grade of C+ or below to a grade of S).

D. COCI Review

COCI requires the following items for its review of the appeal:

  • A written report from the ad hoc grievance committee presenting its recommendation and the rationale behind the recommendation; any minority view(s) must also be given in writing as part of the report. All members of the ad hoc grievance committee must be identified, and the report must be signed by the committee chair.
  • The materials outlined in section B, Process, which the grievance committee chair presents to the ad hoc grievance committee at its first meeting.
  • Any additional documentation which the student and instructor judge supportive of their case (e.g., exams, statements by other students, GSIs, chair, etc.).

E. COCI Remedies

In accordance with BR A207, if COCI finds for the student, it may:

  • change a failing grade to a P or S;
  • drop a course retroactively;
  • retain the course but eliminate the grade from the student’s GPA; or
  • adopt the letter grade, if any, that was recommended by four of the five members of the unit’s ad hoc grievance committee.

COCI will conclude its review and notify the concerned parties in writing of its decision in accordance with BR A207 within forty (40) working days of receipt of the grade grievance case from the department (if the University is in regular session, excluding Summer session).

3.3.2 Changing Grades

Senate Regulation 780 states “All grades except Incomplete are final when filed by the instructor of record in an end-of-term course report. However, the correction of a clerical or procedural error may be authorized as the Division directs. No change of grade may be made on the basis of reassessment of the quality of a student’s work. No term grade except Incomplete may be revised by re-examination.” Examples of a clerical or procedural error are numerical miscalculations, misreading, etc. In most cases, the distinction between an error and a ”reassessment of quality” is straightforward. Occasional cases falling in a gray area have created misunderstandings. Clearly, any review of a student’s work is a reassessment. It is not reassessment per se that is prohibited, but rather reassessment of quality. This does not prohibit, for example, reassessment that discovers an unread page of an examination or even a mis-graded question of fact. It does prohibit a reassessment by altered or adjusted standards not reaching every student. The rationale for this regulation is to protect the instructor and other students in a course from arguments over the academic standards of evaluation. Such standards are the sole responsibility of the instructor in charge of the course.

It is the responsibility of the Office of the Registrar to monitor compliance with SR 780. The Committee on Courses of Instruction advises the Office of the Registrar on policy and reviews particular cases where general policy fails. Requests for changes in grades must be accompanied by specific statements of the reasons for the change. In no other way can the Office of the Registrar and COCI monitor grade changes for compliance with SR 780 and for consistency among different instructors

3.3.3 Incomplete (I) Grades

An instructor may assign a grade of Incomplete if the student’s work in a course has been of passing quality but is incomplete due to circumstances beyond the student’s control.

Replacement of I Grades by Undergraduate Students

  1. Deadline for replacement of I grades by undergraduate students:
    Fall Semester: deadline is the first day of instruction in the following Fall semester.
    Spring Semester and Summer Session: deadline is the first day of instruction in the following Spring semester.
  2. To record a final grade for a course in which an I grade was originally assigned, the student must complete the required work and file a Petition for Grade and Grade Points in an Incomplete Course with the Office of the Registrar (120 Sproul Hall) by the appropriate deadline.
  3. Students should not formally enroll in the course to complete the remaining work. If a student formally repeats the course, the original I grade will convert automatically to a grade of F (or NP, if the course was taken on a P/NP basis), and the student may repeat the course subject to the conditions for repetition of courses.
  4. Students should make arrangements with the instructor (or the department chair if the instructor is unavailable) for the completion of the required course work at least 30 days prior to the deadline for replacement of the I grade. To avoid problems in revising I grades, however, it is wise to complete the required work and file the petition as soon as possible.
  5. Students may choose to retain (“freeze”) an I grade permanently on their record by the same deadlines mentioned above. Once an I grade is so retained, the student may not enroll in the course again at UC Berkeley and may not unfreeze the I grade. Students may freeze a maximum of two I grades (whatever the unit value of the course). To freeze an I grade students must submit a “Petition to Retain an Incomplete Grade Permanently on the Record” to their college or school office by the appropriate deadline.
  6. If a student does not complete or freeze an I grade by the appropriate deadline, the Office of the Registrar will convert the I grade to an F or NP. From that point on, the grade, if F, is counted in computing the student’s grade point average in the same manner as any other assigned F. Once an I grade has converted to an F or NP, the student may repeat the course subject to the conditions for repetition of courses.
  7. If a student graduates before the deadline for replacement of an I grade, it will never be replaced by an F or NP. The student has the option, however, of revising the I grade by the deadline.

3.3.4 In Progress (IP) Grading in Sequence Courses

COCI requires instructors to submit one grade for all of a student’s work at the end of an In Progress sequence; if an instructor has a reason for a different grade at the end of each semester, the course should not be given on an In Progress basis.

If a student must drop out before completion of the full sequence, because of extenuating circumstances, the instructor may submit a grade for the term(s) completed to the Office of the Registrar. Chairs of departments offering sequence courses or participating in Interdepartmental Studies sequence courses should inform instructors that the course work should be so organized and performance records maintained in such a way that a letter grade can be reported if the student does not complete the sequence.

In order that In Progress grading may be used in a sequence, the following must appear in the written description of the course: ”Credit and grade to be awarded upon completion of the full sequence.” A student who does not complete the course sequence on schedule normally will be assigned the letter grade I for each term. However, upon approval of the dean of the student’s college or school or Graduate Division, the entire course may be dropped retroactively without academic penalty.

A student may not repeat any portion of a sequence course in which he or she has already received the grade In Progress except when the In Progress grade has been changed to a letter grade (for example, Incomplete) or a retroactive drop of the portion has been allowed.

3.3.5 Duplication of Credit by an Independent Study Course

Occasionally students ask COCI to approve an independent study course (99 or 199) as equivalent to a regular course offering in which the student has earned a grade of D or F. The student’s intent is to replace the unsatisfactory grade with the grade earned in the 99 or 199 course.

The Committee grants such requests only in unusual circumstances. It is COCI’s view that, in some important respects, 99 or 199 cannot replace or repeat a regular course offering; also, while students should be encouraged to repeat courses in which their work has been below standard, a department is not obligated to create special opportunities for students to do this.

As a practical matter, the Committee will approve requests for duplication of credit via an independent study course only when a department provides (before the add deadline) a written statement, in support of a student’s own written request, showing a) that the student did not neglect earlier or current opportunities to repeat the course, and b) that the student has a real need to repeat the course (e.g., has received a grade of F in a major requirement and plans imminent graduation).

The Committee will not approve a duplication of this kind solely to raise a student’s GPA.

3.3.6 Regulations of the Academic Senate Related to Grades

780.B All grades except Incomplete are final when filed by an instructor in the end of term course report. However, the correction of a clerical or procedural error may be authorized as the Division directs. No change of grade may be made on the basis of reassessment of the quality of a student's work. No term grade except Incomplete may be revised by re-examination.

3.3.7 Regulations of the Berkeley Division of the Academic Senate Related to Grades

A201. Grades
A. Grading

Under limitations specified in Regulations A202, A203, A204, and A205, work of students on the Berkeley Campus is reported in terms of the following grades:

A (excellent)
B (good)
C (fair)
D (barely passed)
F (failure)
P (passed at minimum level of C-)*
NP (not passed)*
S (satisfactory or passed at minimum level of B-)
U (unsatisfactory)
I (work incomplete, due to circumstances beyond the student’s control, but of passing quality)
IP (work in progress; final grade to be assigned upon completion of entire course sequence)

Grades A, B, C, and D may be modified by Plus (+) or Minus (-) suffixes.

Credit toward Degree Requirements

Undergraduates

  • A course in which the grade A, B, C, D, or P is received is counted toward degree requirements.
  • A course in which the grade F or NP is received is not counted toward degree requirements.
  • Grades of I or IP are not counted until such time as they are replaced by grades A, B, C, D, or P. (Rev. 3.83)

Graduates

  • A course in which the grade A, B, C or S is received is counted toward degree requirements.
  • A course in which the grade D, F, or U is received is not counted toward degree requirements.
  • Grades of I or IP are not counted until such time as they are replaced by grades A, B, C, or S. (En. 3.83)

B. Grade Points

  • Grade points per unit are assigned by the Registrar as follows: A = 4, B = 3, C = 2, D = 1, and F = 0; these are used in determining a student’s grade-point average.
  • When attached to the grades A, B, C, or D, plus (+) grades carry three-tenths of a grade point more per unit, and minus (-) grades, three-tenths of a grade point less per unit than unsuffixed grades, with the following exception:
  • The grade A+ carries 4 grade points per unit, the same as for an unsuffixed A; the grade A itself recognizes outstanding performance, but when A+ is reported, it represents extraordinary achievement.
  • The grades P, S, NP, U, I, and IP carry no grade points and the units in courses so graded are excluded in determination of the grade-point average.

C. Grade Changes

  • All grades except I and IP are considered final when submitted by an instructor on the end-of-term course report.
  • No grade may be changed, therefore, except within the time limits and under the conditions specified in Regulation A207.
  • No final term grade, except I, may be revised as a result of re-examination or submission of additional work after the close of the term, subject to the provisions of Regulation A202.

D. Course Repetitions

Repetition of courses not authorized by the Committee on Courses of Instruction to be taken more than once for credit is subject to the following conditions:

  1. A student may repeat only those courses in which a grade of D+, D, D-, F, NP, or U was received, except as provided in SR 636, and an I may be repeated subject to Regulation A202 (Rev.3.83).
    - Courses in which a grade of D+, D, D-, or F has been received, and courses undertaken for a letter grade in which a grade of I has been received, may not be repeated on a P/NP or S/U basis.
  2. Repetition of a course more than once requires in all instances approval of the dean of the college, school, or division in which the student is enrolled at the time the course is repeated. Without this approval, a course repeated more than once will not be included in the grade-point average, but a passing grade in the repeated course will be accepted in satisfaction of unit requirements for the degree, subject to section D.3 below.
  3. Degree credit for a course will be given only once, but the grade assigned at each enrollment is permanently recorded except under the provisions of Regulation A202.
  4. In computing the grade-point average of a student who repeats courses in which a grade of D+, D, D-, or F was received, the units are counted only once and only the most recently earned grades and grade points are used for the first twelve units repeated. (Rev. 3.83)
    - Second repetitions, which are approved by the dean of a student’s college or school, thus putting the courses into the grade-point average, are to be included in the 12-unit limitations. (Rev. 3.83)
    - In case of repetitions beyond the 12 units, the grade-point average is based on all grades assigned and total units attempted. (Rev. 3.83)
    - If, however, a grade of I is awarded upon repetition of a course, the grade D+, D, D-, or F will continue to be computed in the grade-point average until the I grade is replaced.

E. Unit Conversion

Unit credit earned by students on any campus of the University of California while that campus is on a quarter calendar will be equivalent to credit earned on the Berkeley campus as follows: each quarter unit is equivalent to two-thirds of a semester unit.

A202. Replacement of I Grades
A. Procedures

  1. Graduate Students
    For graduate students, the method of replacement of the grade I by a final grade will be determined by the Dean of the Graduate Division and the Graduate Council.
  2. Undergraduate Students
    a. On completion of the required work or a deferred examination or both, as specified by the instructor or an authorized delegate, grade points will be assigned if the student receives a grade of A, B, C, or D as certified by the instructor. These grades may be modified by plus (+) or minus (-) in accordance with Regulation A201.B.
    b. On repetition of the course, grade points will be granted only with the approval of the Dean of the student’s College, School, or Division. If the course is repeated without approval by the Dean, the I grade will be converted to a Grade of F and the repeated course will be treated as per Regulation A201.D.

B. Deadline for Replacing I Grades

  • Except as noted below in sections B.1 and B.2, grades received by undergraduates may be replaced only during the following periods:

Session in which the I Grade is received / Deadline for replacement of the I Grade
Fall Semester / First day of instruction in following Fall Semester
Spring Semester or Summer Session / First day of instruction in following Spring Semester

  • Any I grade which has not been replaced by the deadline will be converted by the Office of the Registrar to the grade F (or NP if the course was taken Passed or Not Passed). Thenceforward, but not retroactively, the grade, if F, is counted in computing the student’s grade-point average in the same manner as any other assigned F.
  • The Dean of the student’s College, School, or Division will have discretionary authority to extend these deadlines. (Rev. 3.83)
  1. An undergraduate student may, within the above deadlines, notify in writing the Dean of the College, School, or Division in which the student is enrolled at that time, that he or she has not attempted completion and will not complete the work required for removal of the I grade, and request that the I grade not be replaced by an F or NP. The Dean will forward such notification to the Office of the Registrar and that Office will not replace the grade I by an F or NP. This notification procedure is limited to no more than two courses and the decision is irrevocable. (Rev. 3.83)
  2. If a degree is conferred before the end of the above deadlines following the assignment of an I grade, the grade will not be converted to an F or NP. However, the student still has the option to remove the I grade within the above deadlines. (Rev. 3.83)

C. I Grade Criteria

Any instructor awarding an I grade must, at the same time, formally specify the:

  • reason for awarding the I grade;
  • nature of the work to be completed (term paper, hour exam, or other);
  • percentage of the grade to be based thereon; and
  • grade earned up to that point.

Specification will be made in the form of a written statement to the department chair and as a comment on the course report form submitted to the Registrar at the end of each term.

D. I Grade Limits

Graduate Students
A graduate student with an I grade on his or her graduate record at Berkeley may proceed toward a degree only at the discretion of the Dean of the Graduate Division.

Undergraduate Students
Any undergraduate student with 12 or more units of I on his or her record may not register unless permission to do so is granted by the Dean of the College, School, or Division in which the student is enrolled.

A203. In Progress Grades (IP)

  • For a course extending for more than one term, where evaluation of the student’s performance is deferred until the end of the final term, provisional grades of IP (In Progress) are assigned in the intervening terms.
  • Provisional grades are replaced by the final grade if the student completes the full sequence. In the event that the full sequence is not completed as scheduled, the Registrar shall replace the grade IP by the grade I when the instructor has no basis for assigning a grade for the term(s) completed. Further changes in the student’s record will be subject to the conditions of Regulation A202.

A204. Passed/Not Passed, Satisfactory/Unsatisfactory Grades

Subject to the following limitations and to any additional regulations which may be adopted by the Faculties of the various Schools and Colleges and the Graduate Council:

  • Undergraduates in good academic standing may elect to undertake letter-graded courses on a Passed or Not Passed basis; and
  • Graduate students in good academic standing may elect to undertake letter-graded courses on a Satisfactory or Unsatisfactory basis.
  1. Students enrolled in degree programs may receive credit for courses graded Passed or Satisfactory to a limit of one-third of the total units undertaken and passed on the Berkeley Campus at the time the degree is awarded.
    - Units completed in an Education Abroad Program, on another University of California campus by an undergraduate in an intercampus visitor program, or by a graduate in an intercampus exchange or joint doctoral program are considered Berkeley work for the purpose of this Regulation.
    - For graduate degree programs, grades of Satisfactory assigned in courses numbered 299 and courses in 300, 400, or 600 series are excluded in the computation.

B. Courses which are required in, or are prerequisite to, the student’s major may be taken Passed or Not Passed or Satisfactory or Unsatisfactory only upon approval of the Faculty of the student’s School or College.
- Courses which are required in a graduate student’s major subject are determined by the student’s adviser.

C. Special or limited-status students may take courses on a Passed or Not Passed basis at the discretion of the Dean of the School or College in which they are enrolled.

D. Further exception to this Regulation may be made only with the approval of the Committee on Courses of Instruction of the Berkeley Division and, where graduate students are concerned, the Graduate Council.

A205. Course Graded Passed/Not Passed or Satisfactory/Unsatisfactory

 

Departments may offer, subject to limitations in sections A and B below:

  • Undergraduate courses which are to be added exclusively Passed or Not Passed;
  • And with approval of the Graduate Council, graduate courses which are to be graded exclusively Satisfactory or Unsatisfactory and courses in the 300 and 400 series in either manner.
  1. An instructor may be in charge of no more than one such undergraduate course in any term, exclusive of individual study or research courses, except with the consent of the Dean of the School or College in which the course is offered.
  2. Students enrolling in such courses are subject to limitations specified in Regulation A204.

A207. Grade Appeals

A. Appeal Process (Am. 4.22.10)

  • This Regulation covers grievances by students originating in units of instruction and concerning grades.
  • Grounds for grievance are application of non-academic criteria, such as considerations of race, politics, religion, sex, or other criteria not directly reflective of performance related to course requirements; sexual harassment; or improper academic procedures that unfairly affect a student’s grade.
  • The student must first attempt to resolve a grade grievance with the instructor in charge. If such an attempt is unsuccessful or if the student prefers, the student shall seek assistance from the student Ombudsperson (or a mutually accepted third party) and the department chair. If a grievance is resolved between a student and an instructor and the resolution requires a grade change, the Chair of the Department (or equivalent unit) in which the course was taught shall refer the case expeditiously to the Committee on Courses of Instruction. After reviewing the case, the Committee on Courses of Instruction may instruct the Office of the Registrar to make the required change in the student's record.
  • The following formal procedure may not be activated unless the student, instructor in charge, Ombudsperson (or any mutually accepted third party), and Department Chair have failed to resolve the dispute informally, and it has been less than one calendar year since the last day of the semester in which the final grade for the course in question was posted. Neither formal nor informal grade grievance processes may be initiated after the one-year deadline has passed. (EC.00)
  • The formal procedure is to be completed as expeditiously as possible:
    • at the unit level within twenty (20) working days;
    • at the Senate level within forty (40) working days;
    if both parties are in residence and the University is in regular session (excludes Summer Session). (EC. 4.86)

B. Appeal of Grades in Courses and Examinations

  • Each department or other instructional unit, or groups of units teaching similar disciplines, shall establishes a standing Grievance Committee Chair.
  • For each case this Chair will appoint an ad hoc Grievance Committee composed of three faculty members, only two of whom can be from the same unit; and two students in good standing appointed by the student association(s) of the unit(s). When no such association exists, students shall be appointed by the ASUC or the Graduate Assembly. (Student members must have passed courses or an examination in the unit(s) at least at the level of the disputed course or examination, and have been in residence for at least one year.)
  • A student dissatisfied with the outcome of the informal discussion and petitioning for a change of grade may submit the case, in writing, to the Grievance Committee, which will obtain a written response from the instructor and will provide the parties the opportunity to present additional information orally or in writing. 
  • The Grievance Committee's recommendation to the Committee on Courses of Instruction, including minority view, if any, must be given in writing.
  • If the Committee on Courses of Instruction finds for the student, it may:
    • change a failing grade to a P or S;
    • drop a course retroactively;
    • retain the course but eliminate the grade from GPA;
    • adopt the letter grade, if any, that was recommended by four of the five members of the unit’s Grievance Committee.

3.4 American Cultures Breadth Requirement
3.4.1 American Cultures Variance Requests | 3.4.2 BR 300 Related to the American Cultures Breadth Requirement

3.4.1 American Cultures Variance Requests (last revised 08/20/10)

All undergraduate students admitted at lower-division status as of Fall 1991 (or Fall 1993 for upper division) must fulfill the American Cultures Breadth Requirement in order to graduate.

Requests to waive the American Cultures (AC) Breadth Requirement must be submitted to COCI for review and approval. Requests for a waiver of the AC Requirement will be approved only under extremely unusual circumstances, such as family or medical emergencies.

Waiver Request Procedure

  1. Students should contact the appropriate adviser or dean and seek assistance in requesting a waiver.  The adviser or dean can then submit a request to COCI including a cover letter and a copy of the student's unofficial transcript.  Requests should be submitted to COCI as early as possible, and students should always be prepared, in the event that COCI denies the request, to fulfill the AC requirement by passing an approved AC course.
  2. Requests should clearly outline (1) why the student has failed to fulfill the AC requirement, (2) why the student feels he or she cannot reasonably fulfill the requirement in order to graduate, and (3) any applicable documentation that supports the facts of the request (e.g., e-mails).
  3. The adviser or dean will be notified in writing of the Committee’s decision.
    a. If COCI approves the waiver, the Office of the Registrar will be instructed to update the student’s transcript.
    b. If COCI denies the request, the Committee will cite its reasons in the notification letter, and the student must pass an approved AC course.
  4. COCI’s decisions are final.

Substitution Request Procedure

Requests to substitute an unapproved course to meet the American Cultures Breadth Requirement must be submitted first to the Subcommittee on the Breadth Requirement in American Cultures (AM CULT).

In order for any course to be substituted, the student must have passed the course with a C- or better, the course must have been worth at least 3 semester (or 4 quarter) units, and the course itself must be reviewed and approved by AM CULT.

AM CULT reviews course materials to ascertain whether or not the petitioned course has met the AC criteria outlined in Berkeley Division Regulation 300. Guidelines detailing what AM CULT requires for AC approval of a course can be found on the Academic Senate website (http://academic-senate.berkeley.edu/committees/amcult/amcult) as well as the website of the American Cultures Center (http://americancultures.berkeley.edu).

  1. Requests to substitute a course to fulfill the AC requirement have three parts:
    a. A completed substitution request form (available on the Academic Senate and AC Center websites);
    b. A copy of the full course syllabus for the term in which the student took the course; and
    c. A letter from the student clearly explaining how the course fulfills the AC requirement with respect to Regulation 300 and AM CULT’s guidelines.
  2. Completed substitution forms, along with the required supporting materials, should be submitted to AM CULT directly (320 Stephens Hall # 5842).
  3. AM CULT reviews all course substitution petitions before COCI.
    a. If AM CULT approves the course, the request will be automatically forwarded to COCI for final review.
    b. If AM CULT denies approval to the course, the student will be notified of the Subcommittee’s decision in writing and he or she must fulfill the AC requirement by passing an approved AC course.
  4. COCI will review substitution requests forwarded by AM CULT, and the student will be notified of the Committee’s decision in writing.
    a. If COCI approves the substitution, the Office of the Registrar will be instructed to update the student’s transcript to reflect the AC requirement as fulfilled.
    b. If COCI denies the substitution, the Committee will cite its reasons in the notification letter, and the student must pass an approved AC course.

Recognizing the likelihood of more than one student petitioning to substitute the same course to fulfill the AC requirement, COCI has adopted the following as a general practice. If a course has been successfully petitioned as a substitution for the AC requirement, any student who petitions for the substitution of that course in the future shall receive automatic approval for the substitution. The course must be the exact same course, taught by the same instructor, during the same academic term (i.e., the petitioning students must have been in the same classroom at the same time learning from the same instructor). Such petitions do not require review by the American Cultures Subcommittee.

Before submitting an American Cultures variance request to COCI or AM CULT, it is strongly advised that students consult with their academic advisers.

3.4.2 Regulations of the Berkeley Division of the Academic Senate Related to the American Cultures Breadth Requirement

300. American Cultures Breadth Requirement[13] (En. 4.89, eff. F 1991; Am.4.4.94, 11.3.10)

  1. Satisfaction of the American Cultures Breadth Requirement is a prerequisite for every Bachelor’s Degree awarded to students who begin their studies at Berkeley in lower-division standing in Fall 1991 or thereafter, or upper-division standing in Fall 1993 or thereafter.
  2. The American Cultures Breadth Requirement is satisfied by passing, with a grade not lower than C- or P, a course expressly approved for that purpose by the appropriate committee of the Berkeley Division.
  3. The courses that satisfy this requirement must be integrative and comparative and address theoretical and analytical issues relevant to understanding race, culture, and ethnicity in American history and society. Each course will take substantial account of groups drawn from at least three of the following: African Americans, indigenous peoples of the United States, Asian Americans, Chicano/Latinos, and European Americans. 
  4. The courses satisfying this requirement are not precluded from satisfying other requirements.

3.5 Degrees
3.5.1 Graduation Under Suspension of the Regulations | 3.5.2 Senior Residence Requirement | 3.5.3 Unit Requirement Waivers for Undergraduates | 3.5.4 Rescission of Degrees | 3.5.5 Posthumous Academic Awards| 3.5.6 Regulations of the Academic Senate Related to Degrees | 3.5.7 By-laws of the Berkeley Division Related to Degrees | 3.5.8 Regulations of the Berkeley Division Related to Degrees

3.5.1 Graduation Under Suspension of the Regulations

Systemwide By-law 312A.3 states “Each Division shall recommend, in its discretion, candidates [for the degree list] under suspension of the regulations, provided that such candidates have been approved by the appropriate Faculty or Graduate Council.”

With respect to recommending candidates for degrees under suspension of the regulations, COCI (which recommends candidates on behalf of the Division) permits the deans (who represent the approving Faculty) to bring cases to the Committee before the student in question is placed on the degree list. This allows the deans to preemptively justify allowing the student(s) to graduate under suspension of the regulations and to inform the student whether he or she will be on the degree list.

In some cases the dean does not have an opinion and seeks the views of the Committee. However, in a large majority of cases the dean recommends suspension of the regulations.

If the Committee acts favorably on a request for graduation under suspension of the regulations, it will notify the dean that if the student is placed on the degree list with the rest of the candidates, COCI will recommend that student for graduation under Academic Senate By-law 312.A.3.

3.5.2 Senior Residence Requirement

Purpose
The purpose of the Senior Residence requirement is to provide reasonable assurance that a student who secures a Bachelor’s degree from Berkeley has spent enough time and completed enough work at Berkeley for the degree to be associated with the Berkeley campus.

Policies
First, it is the policy of COCI that in order to grant variances to the Senior Residence requirement it must be shown that the spirit of the requirement has been met. For example: A student who completes all upper division major and college requirements through UC Berkeley would likely be considered as having met the spirit of the Senior Residence requirement.

Guidelines for Variances
Students who have completed all required coursework but do not meet the Senior Residence requirement should contact the appropriate adviser or dean and seek assistance in requesting a waiver. The adviser or dean can then submit a request to COCI and include a copy of the student’s unofficial transcript and a cover letter outlining the circumstances surrounding the student’s request.

COCI considers the following circumstances when evaluating requests for variances to the Senior Residence requirement for cases not fitting the above policy statements:

  1. The degree to which the student’s program of study meets the spirit of the Senior Residence requirement.
  2. Whether the deficiency is due to factors which, to a large part, are beyond the student’s control. Such factors could include issues of health, family emergencies, financial hardship, and misadvising.
  3. The size of the deviation.
    a. Less than five units: If the variance request is submitted by the dean or director of the student’s college or program, and is well documented (including an unofficial transcript, specific and valid reasons why the request is being made, etc.), COCI will approve the request in almost all cases. Of course, each Senior Residence Waiver request is unique, but there is an excellent chance that COCI will approve a properly documented sub-five-unit waiver request.
    b. Between five and ten units: Must be thoroughly documented and supported. The circumstances prohibiting the student from completing the units in residence must be shown to be outside of the student’s control, and the units must be taken at an acceptable institution, preferably one comparable in academic rigor to those within the University of California system. Successful Senior Residence Waiver requests that fall under this category are typically made on behalf of students who participate in a study abroad program that is not affiliated with the UC Education Abroad Program, as well as those who are unable to fulfill the requirement due to unforeseen and unavoidable personal, financial, health, or family-related issues.
    c. Above ten units: Rarely approved outright. In order to receive COCI’s approval, a case would have to be extremely compelling and well documented.

Submitting a Variance Before Coursework is Completed

While COCI prefers that Senior Residence Waiver requests be submitted after the student in question has completed his or her coursework, a request may be submitted in advance if a student expects to be unable to meet the Senior Residence requirement due to pressing personal or academic reasons, and is particularly concerned regarding the likelihood of receiving approval for a variance. In such a case, the following procedure should be followed:

  1. The student must first consult with an academic adviser regarding the circumstances surrounding the expected need for a Senior Residence Waiver.
  2. The student and adviser must develop a specific course of action (“academic plan”) that will result in the student completing all required coursework at an acceptable institution, preferably one comparable in academic rigor to those within the UC system. For instance, “[Student] will attend [College/University] and satisfactorily complete [X] units.”
  3. The adviser must prepare a Senior Residence Waiver request that includes the student’s unofficial transcript, a cover letter describing the student’s circumstances, and the academic plan that has been developed by the adviser and student.
  4. COCI will review the request and may approve the student’s academic plan, indicating that if/when the student completes this plan the Committee intends to approve a Senior Residence Waiver for this student. It must be understood, however, that approval of the student’s plan is not official approval of a waiver of the Senior Residence requirement.
  5. After the student has completed the coursework outlined in the academic plan, and the necessary processes have been completed to ensure that all transfer units and grades have been posted to the student’s transcript, the student must contact the appropriate academic adviser (and/or dean’s office) and ask that an official Senior Residence Waiver request be submitted on his or her behalf.
    Students should always be sure to remind their advisers that their academic plans were pre-approved by COCI and that this is a follow-up to that request. Deans/advisers must similarly note in their Senior Residence Waiver requests to COCI that the request is a follow-up to a case in which the academic plan was already approved.
  6. COCI will then review the final status of the student’s transcripts, confirm that the academic plan was fulfilled, and grant the Senior Residence Waiver. Upon approval, COCI will notify the Office of the Registrar that the student should be cleared for graduation.

3.5.3 Unit Requirement Waivers for Undergraduates

The Committee on Courses of Instruction, at its meeting on March 18, 1988, resolved to delegate authority to the deans to approve waivers of up to 0.50 of the required 120 graduation unit requirement, for unit shortages caused by any conversion of quarter units to semester units. (This authority had until then been restricted to shortages of 0.50 semester units at UCB as a direct result of the 1984 semester conversion.) The new policy expands the dean’s authority to accommodate transfer students.

3.5.4 Rescission of Degrees

Occasionally, cases arise in which it is necessary to rescind a student’s degree to correct an administrative error. The two most common cases are:

  1. A degree was issued with an error (e.g., wrong major, omitted double major, omitted minor, etc.) and must be rescinded in order for a new and correct degree to be awarded.
  2. A degree was issued in error (i.e., the student had not fulfilled all graduation requirements), and the degree must be rescinded.

Because the dean is the recommending officer when granting degrees, the dean is also the appropriate officer when rescinding degrees. Thus, in all cases, requests to rescind degrees must come from the office of the dean of the college or school.

If a case were to arise regarding matters of student conduct, the appropriate office of student conduct or judicial affairs may submit the rescission request directly to COCI, but the appropriate dean(s) must have been given notice and a reasonable opportunity to comment before the request is sent to COCI.

In the case of rescinding a degree so that it may be replaced with a corrected degree, the following information must be provided to COCI:

  • What was the nature of the error that resulted in the degree being incorrectly granted? (i.e., What happened and why does the degree need to be rescinded/replaced?)
  • Has the student been informed of the requested rescission/replacement?
  • Does the student currently have a diploma that reflects the error? If so, has the college or department arranged to collect the erroneous diploma?
  • When will the student be placed on a new degree list?
  • What will the student’s new degree reflect? (i.e., graduation date, major, minor, etc.)

In the case of rescinding a degree because it was awarded in error, the following information must be provided in order for COCI to review the request:

  • What was the nature of the error that resulted in the degree being granted? (i.e., Why was the student placed on the degree list? or What has changed that justifies the rescission?)
  • Has the student been informed of the requested rescission?
  • Has the student been provided with advising needed to reconcile the situation and successfully earn a degree?
  • Does the student currently have a diploma? If so, has the college or department arranged to collect the diploma?

3.5.5 Posthumous Academic Awards (Last revised 03/15/13)

General
Upon recommendation from the appropriate academic unit, awards are to be made in each case for which the conditions are satisfied. The conditions depend only on grades, units of semester credit, and progress toward completing requirements for a degree.

Undergraduate Degree
A. Bachelor's Degree - Unfulfilled requirements shall be waived, and a posthumous Bachelor’s degree awarded, if at the time of death:

  1. The student was regularly enrolled and had attained a cumulative grade point average of 2.00 or higher; and
  2. The student was within fifteen (15) semester units of completing all requirements for the degree, and/or was in the final semester leading to completion.

B. Posthumous Certificate - If at the time of death the conditions for award of a posthumous Bachelor’s degree are not satisfied, a certificate indicating progress toward the degree shall be awarded if:

  1. The student had completed at least one semester of instruction on this campus, was regularly enrolled for the current (or coming) semester on this campus, and had attained a cumulative grade point average of 2.00 or higher; and
  2. The student had consistently maintained full-time enrollment status (according to his or her college’s standards) during his or her time on campus.

Graduate Degree
A. Master's Degree - Unfulfilled requirements shall be waived, and a posthumous Master’s degree awarded, if at the time of death:

  1. The student was regularly enrolled and had attained a cumulative GPA of 3.00 or higher; and
  2. The student was within twelve (12) semester units of completing all requirements for the degree, and/or was in the final semester leading to completion.

B. Doctor of Philosophy (Ph.D.) - Unfulfilled requirements shall be waived, and a posthumous Ph.D. degree awarded if, if the time of death:

  1. The student was advanced to candidacy;
  2. The student's dissertation was near completion.

C. Candidate in Philosophy (C.Phil.) - If at the time of death the conditions for award of a posthumous Ph.D. degree are not satisfied, a C.Phil. shall be awarded if:

  1. The student was advanced to candidacy;
  2. The student had a cumulative GPA of 3.00 or higher; and
  3. The student completed all requirements for the Ph.D. except the dissertation.

D. Posthumous Certificate - If at the time of death the conditions for award of a posthumous graduate degree are not satisfied, a certificate indicating progress toward the degree shall be awarded if:

  1. The student had completed at least one semester of instruction on this campus, was regularly enrolled for the current (or coming) semester on this campus, and had attained a cumulative grade point average of 3.00 or higher; and
  2. The student had consistently maintained full-time enrollment status (according to Graduate Division’s standards) during his or her time on campus.

3.5.6 Regulations of the Academic Senate Related to Degrees

634. Minimum Standard for Graduation
Except as provided in Senate Regulation 782 for the grade of Passed/Not Passed, to receive a Bachelor’s degree a student must obtain a grade-point average of at least 2.00 for all courses attempted in the University. (EC 3 Nov 69) (Rev 4 May 1995)

3.5.7 By-laws of the Berkeley Division Related to Degrees

100. Degrees, Certificates, Honors

  • The Division delegates to the Committee on Courses of Instruction its authority to recommend to the Chancellor at Berkeley, for transmittal to the President of the University, candidates for Degrees, Certificates, and Honors.
  • In its review of doubtful cases, the Committee shall consult with the recommending officer.
  • After forwarding its recommendations, the Committee shall report such action at the next regular meeting of the Division.

3.5.8 Regulations of the Berkeley Division Related to Degrees

A290. Residence
Except as provided in Senate Regulations 614 and 694, the minimum residence at the University of California required for a degree is two Semesters. (See SR 688. For an exception to this regulation, see SR 690.) (Rev. 3.83)

A291. Senior Residency
A. After 90 units toward the Bachelor’s Degree have been completed, the remaining units must meet the following residence requirement (except as otherwise provided in this Section and SR 614):

  1. At least 24 of the remaining units must be completed in residence in the College or School in which the degree is to be taken;
  2. These units must be completed in at least two semesters (the semester in which the 90 units are exceeded, plus at least one additional semester).
  3. A Summer Session can be credited as a semester in residence if the number of successfully completed units is greater than, or equal to, the minimum number of units required for a semester of residence. (En. 3.85)
  4. Students enrolled in the Education Abroad Program may be permitted to satisfy the residence requirement by completing 24 of their final 60 units in residence in the College or School in which the degree is to be taken. At least 12 of these 24 units must be taken in the student’s final Semester before graduation. For this option, approval prior to enrollment in the education Abroad Program must be obtained from the department concerned and the Dean of the student’s College or School. (Rev. 3.83)

 


[1] “Acting Instructor-Graduate Student” is a specific academic title that refers to a graduate student who is “employed to render services as the instructor of record for a particular upper division course as approved by the Associate Dean of the Graduate Division and approved by the Committee on Courses” (per UC Berkeley Office of Human Resources, http://hrweb.berkeley.edu/labor/ase.htm).
[2] Graduate Council’s criteria for assessing non-native English speakers’ language proficiency are: (1) Holding a B.A. or B.S. from a U.S. institution, (2) Passing the Speaking Proficiency English Assessment Kit (SPEAK), and/or (3) Passing the Next Generation TOEFL exam with a score of 26 or better (per UC Berkeley Graduate Studies Handbook, http://www.grad.berkeley.edu/publications/gsh/index.shtml).
[3] In cases where proposed instructors do not hold either a doctoral or other advanced degree, exceptional professional experience and achievement may be considered sufficient if the interests of the students will be best served by the appointment of the proposed instructor. However, all instructors must meet still conditions 2 and 3.
[4] In transmitting a request for the approval of an “XB” Instructor, the Dean of Extension should verify and confirm that the proposed instructor possesses proficiency in English sufficient for effective teaching. The Dean of Extension may establish appropriate examination/evaluation procedures (e.g., holding a degree from a U.S. institution or passing the SPEAK exam).
[5] COCI interprets the meaning of “improper” academic procedures to be those which are not consistent with “proper” academic procedures. “Proper” academic procedures for evaluation require that the grading is based solely on the instructor’s evaluation of how well a student’s performance (project, paper, exam question, or student participation) addresses a specific requirement. This evaluation can involve elements of recall of factual information, integration of material and concepts covered (in class, readings, or assignments), and application of material and concepts to new situations. As long as the evaluation is based on the relevance of the answer (project, paper, exam question, or student participation) to the question asked (assignment given), there is no basis for considering any such evaluations improper. Inherent in this interpretation is that equivalent answers or work get equivalent grades.
[6] A faculty member is considered to be a member of the Berkeley Division of the Academic Senate.
[7] Drawing from Berkeley Division Regulation A207.B, Grade Appeals: Appeal of Grades in Courses and Examinations, a unit is defined as “a department or other instructional unit, or group of units teaching similar disciplines.”
[8] Per Berkeley Division Regulation A207.B, Grade Appeals: Appeal of Grades in Courses and Examinations, “When no such association exists, students shall be appointed by the ASUC or the Graduate Assembly. (Student members must have passed courses or an examination in the unit(s) at least at the level of the disputed course or examination, and have been in residence for at least one year.)”

[9] Final grades are all grades defined in Berkeley Division Regulation A201 except I (incomplete), IP (in progress), and grades not submitted by the instructor on the end-of-term course report.
[10] If the student and instructor agree to a resolution at any time during the formal grievance process, then that process is terminated. The student’s consent must be stated in writing (email is acceptable).
[11] The regular session is considered to begin the first day of instruction and end on the last day of examinations.
[12] If one or both parties are not in residence at the University, then the chair of COCI, or a designated representative, may extend the time limit specified in this procedure by twenty working days so that the grievance procedure can be conducted by mail or some other equivalent means. The COCI chair, or the designated representative, may also grant an extension of no more than twenty (20) working days for exceptional circumstances.
[13] See Berkeley Division Bylaw 33 regarding the membership of the Subcommittee on the American Cultures Breadth Requirement.
* If an undergraduate takes a graduate course, he or she can receive a letter grade or P and would be expected to perform at least at a C- level. If a graduate student takes an undergraduate course, he or she may be assigned a letter grade or an S, and would be expected to perform at least at a B- level.